The meeting was held as a video conference on Tuesday, September 17, 10:00AM PDT, 11:00AM MDT.
Council members present:
Nirtan Carol Ann Sokoloff, Kuan Yin Cindy Pujos-Michel, Fazalunissa Carole Harmon, Azima Martha Toy, Qahira Francesca Becker, Akbar Lody Kieken, Jelaluddin Gary Sill and David Murray.
No one from the general membership attended.
Call To Order
David called the meeting to order at 10:24 AM PDT, 11:24 AM MST.
No old business was discussed.
Zoomkeeper David will get a subscription account for zoom right away. Board members can speak one-on-one with their free accounts.
Online Database The new Sufi Circle Canada Members database is up and running. Six collaborators can see this database when signed in. They are Nirtan, David, Kuan Yin, Akbar, Fazalunissa and Jelaluddin. Azima and Qahira are now also collaborators. At the moment, only Jelaluddin and Fazalunissa can fully configure and edit the database.
Friendship Coordinator The position of membership coordinator was discussed. This job would be to be a communications administrator and would be separate from the treasurer and financial transactions. This person would be a liaison with centre leaders. Fazalunissa suggested the position be called "Friendship Coordinator".
Nomination Kuan Yin nominated Nirtan as president. Seconded by Azima. Passed unanimously. Nirtan accepts for one year as president.
International Sufi Movement Relationship David reviewed our affiliation with the International Sufi Movement. We have agreed we are not sending any money to the ISM for a further year. David recommended we continue a relationship with the ISM. He will remain the National Representative and report back.
SCC/SMIC David asked if Azima could present a clear explanation of the differences between Sufi Circle Canada and the Sufi Movement in Canada for the next board meeting. Azima agrees.
Motion - Treasurer Fazalunissa moved that Azima take over the duties of Treasurer within the next 60 days. Seconded by Akbar. Passed unanimously
Motion - Bookeeper Nirtan moved that Akbar take on the function of bookkeeper starting at a time to be determined by the Treasurer. Seconded by Fazalunissa. Passed unanimously
Motion - Secretary Nirtan moved that David be appointed Secretary and that he continue as National Representative for another year. Seconded by Fazalunissa. Passed unanimously.
Nomination - Friendship Coordinator Akbar nominated Kuan Yin as Friendship Coordinator. Seconded by Nirtan. Passed unanimously.
David notes that the duties of Friendship Coordinator include approaching people regarding membership but that money would be sent to and handled by Azima.
The next membership drive will be after May 31, 2020
Official Address Change The official Sufi Movement in Canada address will remain with Fazalunissa and Jelaluddin. Fazalunissa will forward correspondence and see if she can add Azima's address for official mailings.
Next Meeting The next board meeting will be held Monday, October 21, 2019.
Agenda David will prepare an agenda and host a zoom meeting..
All present recited the prayer Khatum.
Meeting adjourned at 11:30 AM PST/12:30 PM MST.
Meeting Adjourned at 11:30AM PST, 12:30PM MST
An unedited video of the conference call is available here: