POLICIES
From the July 17, 2014 Sufi Movement in Canada Council Meeting:
MOVED by Jelaluddin, that David will investigate how the Sufi Movement in Canada, in lieu of sending a portion of it’s membership dues and while remaining within the constraints of it’s non-profit charitable status, can best contribute money to the work of the Sufi Movement International and that David will report his recommendations to the Council for it’s next meeting.

Seconded by Fazalunissa
Passed
MOVED by Fazalunissa that the 2011 Summer Retreat and future events be official Sufi Movement in Canada sponsored events.

Seconded by Maharaj
Passed
MOVED by Akbar that the Sufi Movement in Canada members be given two (2) weeks advance notice of registration for SMIC sponsored events.

Seconded by David
Passed
From the June 09, 2014 Sufi Movement in Canada Council Meeting:
Moved by Fazalunissa

That there shall be three sections to the SMIC budget;

1. A yearly
operating budget which shall consist of the total membership dues and donations from the previous fiscal year.
2. A r
eserve emergency fund of $7000 which shall be maintained in flexible long term investment.
3. The balance of funds which shall comprise an
operating reserve to be used for supporting national, regional, and local SMIC activities.

Seconded by Akbar. Passed

Accounting Policy

Council agrees that it is a policy of SMIC that it's centres are to be financially self sustaining and, when appropriate and possible, assistance will be offered by the national organization. Centres may have their own bank account for centre activities. Income and expenses for SMIC supported events are accounted for on the organization's books.

Moved by Fazalunissa that all SMIC sponsored workshops and retreats would budget for break even finances plus a 10% contingency.

Seconded by Akbar. passed

SMIC Supported Event Policy

Council agrees that if a SMIC supported event runs a deficit, the organization will cover costs including presenter travel and hall rental.

Moved by Fazalunissa that deficits for SMIC supported events will be reimbursed.

Seconded by Jelaluddin. Passed.

Direction:
A written report and accounting of each event must be submitted to the treasurer within a month of the event or before the end of the current fiscal year which ever comes first. Travel expenses for presenters at SMIC supported events will be included in the event budget.
From the June 11, 2014 meeting:
New Communications Policy Motion

Moved by Jelaluddin that communication of the business of the SMIC will be for members only and that announcements of events will still be sent out to the larger Sufi community.

Seconded by Fazalunissa, passed

Honorary Membership Motion

Moved by David: That the SMIC create a new membership category, tentatively called “Honorary Membership”, the purpose of which would be, from time to time, to recognize individuals who have made, or are currently making, a special and extraordinary contribution to the goals of our organization. David will prepare details of the membership criteria for the consideration of the Board.

Seconded by Fazalunissa, passed
Accounting Policy | Budget Presentation

Moved by Fazalunissa

That there shall be three sections to the SMIC budget;

1. A yearly
operating budget which shall consist of the total membership dues and donations from the previous fiscal year.
2. A r
eserve emergency fund of $7000 which shall be maintained in flexible long term investment.
3. The balance of funds which shall comprise an
operating reserve to be used for supporting national, regional, and local SMIC activities.

Seconded by Akbar. Passed

---------------------------------

Accounting Policy | Centre Finances

Council agrees that it is a policy of SMIC that it's centres are to be financially self sustaining and, when appropriate and possible, assistance will be offered by the national organization. Centres may have their own bank account for centre activities. Income and expenses for SMIC supported events are accounted for on the organization's books.

Moved by Fazalunissa that all SMIC sponsored workshops and retreats would budget for break even finances plus a 10% contingency.

Seconded by Akbar. passed

---------------------------------

SMIC Supported Event Policy

Council agrees that if a SMIC supported event runs a deficit, the organization will cover costs including presenter travel and hall rental.

Moved by Fazalunissa that deficits for SMIC supported events will be reimbursed.

Seconded by Jelaluddin. Passed.

Direction:
A written report and accounting of each event must be submitted to the treasurer within a month of the event or before the end of the current fiscal year which ever comes first. Travel expenses for presenters at SMIC supported events will be included in the event budget.


From the October 24, 2016 meetings:
Donation Policy Motion

Moved by David “That donations intended to support the International Sufi Movement be collected from individual members of the SMIC and sent to David, that David will send the funds collected to the ISM each year on September 13th and that a $1,000.00 be the fund raising objective”.

Seconded by Kuan Yin, Passed.